OFFICIAL RULES FOR THE “Phoenix Raceway Scavenger Hunt” Sweepstakes
SWEEPSTAKES PERIOD: The Phoenix Raceway Scavenger Hunt Sweepstakes (“Sweepstakes”) is a contest based sweepstakes that will run in the Midway & Infield at Phoenix Raceway. The contest will run from November 3, 2023 at 10:00 AM MST through November 5, 2023 at 1:00 p.m. MST (the “Sweepstakes Period”).
HOW TO ENTER: There are three (3) ways to participate in the Sweepstakes during the Sweepstakes Period(s):
(1) Participate Onsite Using the NASCAR® Tracks Mobile App (the “App”): To participate using the App, each participant must: (a) download the App (the App works on iOS and most Android and Windows devices); (b) select the Phoenix Raceway Scavenger Hunt button; (c) visit the various Phoenix Raceway locations (each “Location” further described below) throughout the Phoenix Raceway property (“Raceway”) during the Sweepstakes Period; and (d) check in at each Location using the QR code scanning feature in the App. In order to check-in at each Location, each participant must use the App to scan the QR code at each Location to register and obtain badges. Only one (1) badge per Location will be earned for each check-in at each Location, regardless of number of times a Location is visited. Each participant may earn a maximum of ten (10) badges throughout the Raceway by means of check-in. Message and data rates may apply with the use of the App.
(2) Participate Onsite Without Using the App: Visit the Locations located throughout the Raceway during the Sweepstakes Period. Record the Location ID# found under the QR code on each station by taking a photo or written note. After visiting Location(s), go to the Phoenix Raceway tent located at the Championship Experience in the Midway and use the onsite tablet to create an account registering for Sweepstakes and collecting badges. You will be asked to submit the Location ID# for each Location visited. Each participant may earn a maximum of ten (10) badges throughout the Raceway by means of check-in by taking a photo or written note. To be eligible for the prizes, each participant must visit and record his/her visit at the appropriate number of Location(s).
(3) Participate by Mail – In Request: Handprint your name, address, city, state, zip code, daytime and evening telephone numbers (including area codes), and date of birth on a 3" x 5" card and mail the card, with proper postage affixed to: 125 S Avondale Blvd. Suite 200, Avondale, AZ 85323 ATTN: Phoenix Raceway Scavenger Hunt. Mail-In Entries must be postmarked during the Sweepstakes Period and received no later than November 5, 2023.
LOCATIONS: There will be ten (10) Locations within the Raceway as specifically described below. Ten (10) Locations will be in areas requiring paid admission. For a patron to receive the ten (10) badges without paying for admission, that patron must follow in the mail-in rules as denoted herein. Participants can only receive a maximum of ten (10) badges regardless of where they check in or via what method is used. Each individual, telephone, or email address may register to the Sweepstakes.
1. The Barn Brewed by Busch Light
2. Phoenix Raceway Canyon
3. Desert Diamond Casino Canyon
4. Merchandise Haulers
5. NASCAR Racing Experience
6. King’s Hawaiian Food Court
7. Ruoff Mortgage Victory Lane
8. Gamer Garage
9. Tunnel of Triumph
10. El Bandido Cantina
Each station will be equipped with a QR code for scanning by mobile app.
ELIGIBILITY: Sweepstakes is open to legal residents of the fifty (50) United States, the District of Columbia, and legal residents of Canada who are of the age of majority or older in the applicable jurisdiction, province or territory of residence. Please note that if the winner of one of the pools is a resident of Canada, said winner must answer correctly an unaided and time-limited mathematical question before being able to claim their prize. Employees of Phoenix Speedway LLC (“Sponsor”), and its parents, subsidiaries, limited liability and affiliated companies, and advertising and promotion agencies, and each of their respective family members (parent, child, spouse, sibling and their respective spouses, regardless of where they reside), and members of their households, whether or not related, are not eligible to enter or win. Sweepstakes is subject to all applicable federal, state and local laws. Void where prohibited by law.
DRAWING: During the Sweepstakes period, instant prize winners will be notified immediately following completion of each badge. Fourteen (14) potential grand prize winners will be selected at random in a drawing held on or about November 8, 2023, from all eligible entries received.
WINNER NOTIFICATION: Instant and Grand prize winners will be contacted by pop-up message when they reach each prize threshold. The message will contain information on how to claim their prize(s). Potential sweepstake winners will be contact via telephone and/or email at the telephone number/email address they provided upon submission. A list of winners will be posted online at: www.phoenixraceway.com. The execution of additional releases and/or waivers of liability required by Sponsor and/or any other applicable sanctioning body or prize provider may also be required and returned within the time period specified by such entities, as appropriate. If any potential winner is at least 18 but still considered a minor in his/her jurisdiction of residence, Sponsor reserves the right to award the prize in the name of his/her parent or legal guardian who will be responsible for fulfilling all requirements imposed on winners set forth herein.
INSTANT PRIZES: Various instant prizes will be available during the Sweepstakes Period. For an exact list of all prizes being distributed for each badge scan, please see below:
3 badge scans: Liquid Rubber cup
6 badge scans Ally water pouch
10 badge scans: GEICO Prize Package (pens, keychains, rally towels)
Approximate Retail Value (“ARV”) of all the instant prizes overall is $30. All applicable federal, state and local taxes, any other expenses associated with prize acceptance and use not specifically listed herein as being provided are the responsibility of each winner, including ground/air transportation, hotel accommodations, luggage fees, meals, gratuities, and delivery charges. Prizes are awarded “as is” with no warranty or guarantee, either express or implied by Sponsor. No substitution, transfer or cash redemption of prizes is permitted, except by Sponsor, which reserves the right to substitute a prize (or portion thereof) with one of comparable or greater value. All prize details are at Sponsor’s sole discretion.
GRAND PRIZES: Fourteen (14) randomly selected winners will receive one (1) of the various prizes listed below:
(5) Phoenix Raceway Prize Packs
(2) State 48 Corn Hole Set
(2) Mini Bill France Replica Trophy
(2) RTIC – NASCAR Diamond – 20 oz. Tumbler
(2) RTIC – NASCAR – 30 oz. Tumbler
(2) Phoenix Raceway – 2022 Championship Branded Helmet
Approximate Retail Value (“ARV”) of all the grand prizes overall is$1500. All applicable federal, state and local taxes, any other expenses associated with prize acceptance and use not specifically listed herein as being provided are the responsibility of each winner, including ground/air transportation, hotel accommodations, luggage fees, meals, gratuities, and delivery charges. Prizes are awarded “as is” with no warranty or guarantee, either express or implied by Sponsor. No substitution, transfer or cash redemption of prizes is permitted, except by Sponsor, which reserves the right to substitute a prize (or portion thereof) with one of comparable or greater value. All prize details are at Sponsor’s sole discretion.
GENERAL CONDITIONS: By registering for this Sweepstakes and/or accepting any prize, entrant agrees: (1) to release, discharge and hold harmless Sponsor, its parents, subsidiaries, limited liability and affiliated companies, advertising and promotion agencies, and each of their respective shareholders, officers, directors, employees, members, agents and assigns (collectively, the “Released Parties”) from liability of any kind or nature for any loss, claims, damages, or injuries of any kind resulting in whole or in part, directly or indirectly from entrant’s participation in this Sweepstakes or from the acceptance and use/misuse of any prize; (2) to abide by, and be bound by these Official Rules and the decisions of the Sponsor relating to participation in the Sweepstakes, selection of winners and awarding of prizes, which shall be final. Acceptance of any prize constitutes permission to use winner’s name, biographical information, city and state of residence, voice, photograph, image and/or likeness for advertising, promotional and other purposes in any and all media now known or hereafter devised, worldwide, in perpetuity, without further compensation, notification or permission from entrant or any third party and without prior notice, approval or inspection, and to execute specific consent to such use if asked to do so, unless prohibited by law. Released Parties are not responsible for lost, interrupted or unavailable network, server, Internet Service Provider (ISP), website, or other connections, availability or accessibility or miscommunications or failed computer, satellite, telephone or cable transmissions, lines, or technical failure or jumbled, scrambled, delayed, or misdirected transmissions or computer hardware or software malfunctions, failures or difficulties, or other errors or difficulties of any kind whether human, mechanical, electronic, computer, network, typographical, printing or otherwise relating to or in connection with the Sweepstakes, including, without limitation, errors or difficulties which may occur in connection with the administration of the Sweepstakes, the processing of entries, the announcement of the prizes, or in any Sweepstakes-related materials. Released Parties are also not responsible for any incorrect or inaccurate information, whether caused by site users, tampering, hacking, or by any equipment or programming associated with or utilized in the Sweepstakes. Released Parties are not responsible for injury or damage to any person's computer related to or resulting from participating in this Sweepstakes or downloading materials from or use of the website. Persons who tamper with or abuse any aspect of the Sweepstakes or website, who act in an unsportsmanlike or disruptive manner or who are in violation of these Official Rules, as solely determined by Sponsor, will be disqualified and all associated entries will be void. Should any portion of the Sweepstakes be, in Sponsor’s sole opinion, compromised by virus, worms, bugs, non-authorized human intervention or other causes which, in the sole opinion of the Sponsor, corrupt or impair the administration, security, fairness or proper play, or submission of entries, or should the Sweepstakes be unable to run as planned for any other reason, Sponsor reserves the right at its sole discretion to suspend, modify or terminate the Sweepstakes and, if terminated, at its discretion, select the potential winners in a random drawing from among all eligible, non-suspect entries received prior to action taken. CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE THE WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE PROGRAM MAY BE IN VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES AND OTHER REMEDIES (INCLUDING ATTORNEYS’ FEES) FROM ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT OF THE LAW, INCLUDING CRIMINAL PROSECUTION. In the event of a dispute regarding entries received from multiple users having the same e-mail account, the authorized subscriber of the e-mail account at the time of entry will be deemed to be the entrant and must comply with these Official Rules. “Authorized account subscriber of the e-mail account” is the natural person who is assigned the e-mail address by the Internet Service Provider (ISP), on-line service provider, or other organization responsible for assigning e-mail addresses.
FORUM SELECTION: This Sweepstakes shall be governed by the laws of the State of Arizona. Each entrant knowingly and voluntarily intends and agrees that (i) the mandatory, exclusive venue for any action in any way related to or arising out of this Sweepstakes or prizes awarded shall be resolved individually without resort to any form of class action in and for Maricopa County, Arizona and (ii) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering any Sweepstakes, but in no event attorneys' fees. Each entrant hereby knowingly and voluntarily waives any and all objections to venue and personal jurisdiction in the foregoing, and submit themselves thereto. Each entrant hereby waives any right it may have to assert the doctrine of forum non conveniens or similar doctrine or to object to venue with respect to any proceeding brought in accordance with this paragraph, and stipulates that the aforementioned courts shall have in personam jurisdiction and venue over them for the purpose of litigating any dispute, controversy, or proceeding arising out of or related to this Sweepstakes.
CLASS ACTION WAIVER: Each party agrees that an arbitrator, judge, magistrate or other similar authority may not consolidate more than one person's claims, and may not otherwise preside over any form of a representative or class proceeding, and that any dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated or representative action. You agree to waive any right to a jury trial or to participate in a class action.
WINNERS’ LIST: The winners’ names will be posted as prizes are won on www.phoenixraceway.com from November 8, 2023 through November 15, 2023, or they may be obtained by sending a properly stamped, self-addressed envelope to the Phoenix Raceway Scavenger Hunt c/o PHOENIX SPEEDWAY, LLC, at 125 S Avondale Blvd. Suite 200, Avondale, AZ 85323. Mail-in winners’ list requests must be postmarked by November 5, 2023 and received by November 12, 2023. Requests not postmarked and/or received by the specified will not be honored.
SPONSOR: This Sweepstakes is sponsored by PHOENIX SPEEDWAY, LLC d/b/a Phoenix Raceway, a Delaware limited liability company, having its principal place of business at 125 S Avondale Blvd. Suite 200, Avondale, AZ 85323.
Phoenix Raceway® and its respective logos are registered trademarks and are used with permission.
NASCAR, LLC is not a sponsor of this Sweepstakes. NASCAR® and the NASCAR wordmarks are trademarks of the National Association for Stock Car Auto Racing, LLC and are used with permission.